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- Student
Rights to Privacy of Educational Records:
The Family Educational Rights and Privacy Act of 1974 (Section
438, Public Law 93-380), as amended, requires that educational
institutions provide the student access to official education
records and an opportunity for a hearing if such records
are inaccurate, misleading, or otherwise inappropriate.
In addition, the college must obtain the written consent
of the student before releasing information about the student
with the exception of those persons or agencies specified
in the act. These rights extend to both present and former
students of the college.
The Act provides that the college may release certain types
of “directory information,” unless the student
submits in writing to the Dean/Director of Counseling and
Admissions and Records that certain or all such information
not be released without the student’s consent. “Directory
Information” is defined as the student’s name,
address, telephone number, date and place of birth, major
field of study, participation record in college sponsored
activities and sports, weight and height (if an athletic
team member), dates of attendance, degrees and awards, and
the educational institution of most recent attendance.
Education records will be made available for inspection
and review during working hours to presently and formerly
enrolled students within five days following the filing
of a request form with the Dean/Director of Counseling and
Admissions and Records. Education records generally include
documents and information related to admission, enrollment
in classes, grades and related academic information.
Should a student wish to challenge any information in the
education records, the student may file a written request
with the President to remove information recorded
and alleged to be: (a) inaccurate; (b) an unsubstantiated
personal conclusion or inference; (c) a conclusion or inference
outside of the observer’s area of competence; or,
(d) a statement not based on the personal observation of
a named person. Attempts will be made to resolve the problem
within 30 days after a challenge is made. The student may
appeal the president’s decision and submit a written
appeal to the Board of Trustees.
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