Meeting Agendas: 2/14/11 Regular Meeting of the Board of Trustees

Antelope Valley Community College District
3041 West Avenue K, Lancaster, California

Regular Meeting - Board of Trustees

Monday, February 14, 2011

AGENDA

5:00 p.m. - Room A140 (Administration Building)

I.          CALL TO ORDER

II.         ATTENDANCE

III. COMMENTS FROM COMMUNITY GROUPS AND INDIVIDUALS REGARDING CLOSED SESSION AGENDA ITEMS ONLY (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person.  All speakers who would like to comment  regarding a matter on the meeting agenda must submit a Public Comment Card (available at the information table, from the recording secretary, or online at http://www.avc.edu/administration/board/index.html) to the Board President prior to the point in the meeting at which the agenda item is called.)

IV.      ADJOURN TO CLOSED SESSION

A.  Appointment of educational administrators; appointment of academic faculty; appointment of classified personnel; and employment of student assistants and short-term hourly staff as listed on Personnel Schedule No. 9-2010/11-PS (Government Code § 54957)

B.   Consideration of public employee discipline/dismissal/release (Government Code § 54957)

C.  Conference with Mr. Turner (labor negotiator) regarding Antelope Valley College Federation of Classified Employees and Antelope Valley College Federation of Teachers negotiations (Government Code § 54957.6)

6:30 p.m. - Room SSV 151 (Student Services Building)

V.        RECONVENE TO PUBLIC SESSION (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person.  All speakers who would like to comment  regarding a matter on the meeting agenda must submit a Public Comment Card (available at the information table, from the recording secretary, or online at http://www.avc.edu/administration/board/index.html) to the Board President prior to the point in the meeting at which the agenda item is called.)

VI.       ATTENDANCE

VII.      PLEDGE OF ALLEGIANCE (Board Clerk)

VIII.     APPROVAL OF MEETING AGENDA

IX.       OPEN FORUM ON NON-AGENDA ITEMS (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person.  All speakers must submit a Public Comment Card (available at the information table, from the recording secretary, or online at http://www.avc.edu/administration/board/index.html) to the Board President prior to the point in the meeting at which this item is called.)

X.        RECOGNITION

A.  Financial Aid and Enrollment Services – Mitigation of Expenses in Pell Grant Program

B.   Introduction – Cadet Program

XI.      PRESENTATION

A. Hands Across California – 4-17-2011

• Bridget Razo, Executive Director of Institutional Advancement and Foundation

B. Crime Statistics

• Deputy Mike Ruiz, Los Angeles County Sheriff’s Department

C. Pepsi Beverages Company

• Thomas Budeck, Pepsi Beverages Company

XII.     REPORT OF CLOSED SESSION ACTION

*XIII.    APPROVAL OF THE CONSENT AGENDA (Consideration of the Consent Agenda and Approval of Items on the Consent Agenda by Unanimous Consent.)

* A. Minutes of the January 10, 2011, Special Meeting of the Board of Trustees

* B.  Minutes of the January 10, 2011, Regular Meeting of the Board of Trustees

* C. Minutes of the January 31, 2011, Special Meeting of the Board of Trustees

* D. Purchase Order Schedule 9-2010/11-PO

* E.  Travel Authorization No. 8-2010/11-T

* F.  Cafeteria Report No. 8-2010/11-C

* G. Bookstore Report No. 8-2010/11-B

* H. Auxiliary Services Fund Financial Statement No. 8-2010/11-AS/FS

* I.   Antelope Valley College Financial Statement 8-2010/11-F/S

* J.   Measure R – General Obligation Bond - Expenditures Recap 8-2010/11-R

* K. Associated Student Organization Financial Report 8-2010/11-ASO

* L.  Scheduled/Deferred Maintenance List 2-2010/11-SDM

* M. Intrafund Transfer Request 6-2010/11-I/F

* N. Appropriation Increase Request 7-2010/11-AI

* O. Consent Communication 93-2010/11-CC/AS, Ratification of Construction Change Directives per Board Resolution No. 2-2009/2010 for Campus Infrastructure Project

* P.  Consent Communication 94-2010/11-CC/AS, Ratification of Construction Change Directives per Board Resolution No. 2-2009/2010 for Theater Arts Facility Project

* Q. Consent Communication 95-2010/11-CC/AS, Ratification of Construction Change Directives per Board Resolution No. 2-2009/2010 for Health and Science Building Project

* R.  Consent Communication 96-2010/11-CC/AS, Renewal of Agreement for Actuarial Study with Total Compensation Systems, Incorporated

* S.  Consent Communication 97-2010/11-CC/AS, Authorization to File Notice of Completion and Resolution of Acceptance on the West Campus Expansion Project – HVAC Controls Work – Circulating Air Inc. - Project Bid # AVC 2008/2009-7

* T.  Consent Communication 98-2010/11-CC/AS, Authorization to File Notice of Completion and Resolution of Acceptance on the West Campus Expansion Project – Specialties Work – Inland Empire Architectural Specialties - Project Bid # AVC 2008/2009-7

* U. Consent Communication 99-2010/11-CC/AS, Authorization to File Notice of Completion and Resolution of Acceptance on the West Campus Expansion Project – Finish Flooring Work – Donald M. Hoover Company - Project Bid # AVC 2008/2009-7

* V. Consent Communication 100-2010/11-CC/AS, Authorization to File Notice of Completion and Resolution of Acceptance on the West Campus Expansion Project – Doors, Frames, and Hardware Work – JTS Construction - Project Bid # AVC 2008/2009-7

* W. Consent Communication 101-2010/11-CC/AS, Authorization to File Notice of Completion and Resolution of Acceptance on the Auto Body Facility Project – Metal Studs, Insulation, Drywall, and Plaster Systems Work – Brent R. Schwebel Plastering - Project Bid # AVC 2008/2009-6

* X. Consent Communication 102-2010/11-CC/AS, Authorization to File Notice of Completion and Resolution of Acceptance on the Auto Body Facility Project – Ceramic Tile Work – Leonard’s Services - Project Bid # AVC 2008/2009-6

* Y. Consent Communication 103-2010/11-CC/AS, Authorization to File Notice of Completion and Resolution of Acceptance on the Auto Body Facility Project – Finish Flooring Work – Leonard’s Services - Project Bid # AVC 2008/2009-6

* Z.  Consent Communication 104-2010/11-CC/AS, Authorization to File Notice of Completion and Resolution of Acceptance on the Auto Body Facility Project – HVAC & HVAC Control Work – Bacco Mechanical – Project Bid # AVC 2008/2009-6

XIV.    ACTION ITEMS

A. Communication No. 95-2010/11-S (Superintendent), Naming of Stadium Field – Whit Carter Field

B.  Communication No. 96-2010/11-SSV (Student Services) Dual Admission Program with Cal-State Bakersfield

C. Communication No. 97-2010/11-SSV (Student Services), Early Advantage Transfer Agreement with Brandman University

D. Communication No. 98-2010/11-AS (Administrative Services), Approval of Contract with RAJU Associates, Inc. for Traffic Study – Road Improvements Project

E.  Communication No. 99-2010/11-AS (Administrative Services), Approval of Contract with d’Autremont-Helms & Associates, Inc. for Engineering Design Services – Technology Building Air Compressor System Renovation

F.  Communication No. 100-2010/11-AS (Administrative Services), Approval of Construction Change Directive with Xcel Mechanical Systems for Health and Science Building Project - Duct Work

G. Communication No. 101-2010/11-AS (Administrative Services), Approval of Construction Change Directive with Xcel Mechanical Systems for Health and Science Building Project - Building Pressure Independent Control Valve

H. Communication No. 102-2010/11-AS (Administrative Services), Approval of Contract Increase with CCL Engineering for Design Work for Health and Science Building Project - Storm Drain Removal and Replacement

I.   Communication No. 103-2010/11-AS (Administrative Services), Approval of Construction Change Directive with Kern Steel Fabrication, Inc. for Theater Arts Facility Project - Roof Drains

J.   Communication No. 104-2010/11-AS (Administrative Services), Approval of Construction Change Directive with San Joaquin Interiors, Inc. for Theater Arts Facility Project - Carpeting

K. Communication No. 105-2010/11-AS (Administrative Services), Approval of Contract Increase with Klassen Corporation for Completion of Project Management Services for West Campus Expansion Project

L.  Communication No. 106-2010/11-AS (Administrative Services), Approval of Contract Increase with Klassen Corporation for Completion of Architectural and Engineering Services for West Campus Expansion Project

M. Communication No. 107-2010/11-AS (Administrative Services), Approval of Contract with Klassen Corporation for Pre-Construction and Project Management Services for the Campus Police Office Renovation Project

N. Communication No. 108-2010/11-AS (Administrative Services), Authorization to Award Bid AVC 2010/2011-1, Sports Flooring, West Campus Expansion Project

O. Communication No. 109-2010/11-AA (Academic Affairs), Clinical Affiliation Agreement between Antelope Valley College and Lancaster Community Hospital (Now Known as Palmdale Regional Medical Center)

P.  Communication No. 110-2010/11-AA (Academic Affairs), School Affiliation Agreement between Antelope Valley Community College District and Antelope Valley Hospital

Q. Communication No. 111-2010/11-AA (Academic Affairs), Resolution of the Board of Trustees Regarding Emergency Closure of Child Development Center – January 3, 2011

R.  Communication No. 112-2010/11-AA (Academic Affairs), Agreement with Education To Go to Offer Online Courses

XV.      INFORMATION ITEMS

A.  Informative Report 20-2010/11-IR/S (Superintendent), Accreditation Standards Guide

XVI.    REPORTS/ANNOUNCEMENTS

A.  Academic Senate

B.   Employee Organizations

1.   Antelope Valley College Federation of Teachers
2.   Antelope Valley College Federation of Classified Employees
3.   Confidential/Management/Supervisory Employees

C.  Associated Student Organization

D.  Antelope Valley College Foundation

E.   Office of Academic Affairs

F.   Office of Administrative Services

G.  Office of Human Resources

H.  Office of Student Services

I.    Office of Superintendent

J.    Board Members

XVII.   CLOSED SESSION CONTINUED (if necessary)

XVIII.  RECONVENE TO PUBLIC SESSION

XIX.    REPORT OF ACTION FROM CONTINUED CLOSED SESSION (if necessary)

XX.      DATE OF NEXT MEETING

• Regular Meeting of the Board of Trustees – Monday, March 14, 2011

XXI.    ADJOURNMENT

Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.  Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to Dr. Jackie L. Fisher, Sr., Superintendent/President, at (661) 722-6301 (weekdays between the hours of 8:00 a.m. and 5:00 p.m.) at least 48 hours before the meeting, if possible.  Public records related to agenda items for open session are available for public inspection 72 hours prior to each regular meeting at the Antelope Valley College President’s Office, Administration Building, 3041 West Avenue K, Lancaster, California 93536.