Meeting Agendas: 2/8/10 Regular Meeting of the Board of Trustees

Antelope Valley Community College District
3041 West Avenue K, Lancaster, California

Regular Meeting - Board of Trustees

Monday, February 8, 2010

AGENDA

5:30 p.m. - Room A140 (Administration Building)

I.   CALL TO ORDER

II.   ATTENDANCE

III. COMMENTS FROM COMMUNITY GROUPS AND INDIVIDUALS REGARDING CLOSED SESSION AGENDA ITEMS ONLY (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person.  All speakers who would like to comment regarding a matter on the meeting agenda must submit a Public Comment Card (available prior to the meeting at the Superintendent/President’s Office or online at http://www.avc.edu/administration/board/index.html) to the Board President prior to the point in the meeting at which the agenda item is called.)

IV.  ADJOURN TO CLOSED SESSION

A.  Appointment of academic faculty; appointment of classified personnel; and employment of student assistants and short-term hourly staff as listed on Personnel Schedule No. 8-2009/10-PS (Government Code § 54957)

B.   Consideration of public employee discipline/dismissal/release (Government Code § 54957)

C.  Conference with Mr. Turner (labor negotiator) regarding Antelope Valley College Federation of Classified Employees and Antelope Valley College Federation of Teachers negotiations (Government Code § 54957.6)

6:30 p.m. - Room SSV 151 (Student Services Building)

V.        RECONVENE TO PUBLIC SESSION (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person.  All speakers who would like to comment regarding a matter on the meeting agenda must submit a Public Comment Card (available at the information table, from the recording secretary, or online at http://www.avc.edu/administration/board/index.html) to the Board President prior to the point in the meeting at which the agenda item is called.)

VI.       ATTENDANCE

VII.      PLEDGE OF ALLEGIANCE (Board Clerk)

VIII.     APPROVAL OF MEETING AGENDA

IX.       OPEN FORUM ON NON-AGENDA ITEMS (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person.  All speakers must submit a Public Comment Card (available at the information table, from the recording secretary, or online at http://www.avc.edu/administration/board/index.html) to the Board President prior to the point in the meeting at which this item is called.

XI.       PRESENTATION

A. Presentation of 2008-2009 Audit Report

• Messner & Hadley, LLP

XI.      REPORT OF CLOSED SESSION ACTION

*XII.     APPROVAL OF THE CONSENT AGENDA (Consideration of the Consent Agenda and Approval of Items on the Consent Agenda by Unanimous Consent.)

* A. Minutes of the January 11, 2010, Regular Meeting of the Board of Trustees

* B.  Purchase Order Schedule 8-2009/10-PO

* C. Travel Authorization No. 8-2009/10-T

* D. Cafeteria Report No. 8-2009/10-C

* E.  Bookstore Report 8-2009/10-B

* F.  Auxiliary Services Fund Financial Statement No. 8-2009/10-AS/FS

* G. Antelope Valley College Financial Statement 8-2009-2010 F/S

* H. Measure R – General Obligation Bond - Expenditures Recap

* I.   Associated Student Organization Financial Report 1-2009/10-ASO

* J.   Intrafund Transfer Request I/F-6-2009/2010

* K. Request for Appropriation Change I/F-7-2009/10

* L.  Consent Communication 63-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the Maintenance & Operations, Warehouse & Non-DSA Agriculture Buildings Project – Painting Work – Prime Painting - Project Bid # AVC 2007/2008-6

* M. Consent Communication 64-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the Maintenance & Operations, Warehouse & Non-DSA Agriculture Buildings Project – Plumbing Work – HPS Plumbing - Project Bid # AVC 2007/2008-6

* N. Consent Communication 65-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the Agriculture Labs Project – Plumbing Work – Bear State Plumbing - Project Bid # AVC 2007/2008-6

* O. Consent Communication 66-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the Agriculture Labs Project – Painting Work – Elite Painting - Project Bid # AVC 2007/2008-6

* P.  Consent Communication 67-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the Agriculture Labs Project – Roofing Work – Garcia Roofing - Project Bid # AVC 2007/2008-6

* Q. Consent Communication 68-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the Agriculture Labs Project – Plumbing Work – HPS Plumbing - Project Bid # AVC 2007/2008-6

* R.  Consent Communication 69-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the West Campus Expansion Project – Concrete Work – Asphalt Professionals - Project Bid # AVC 2007/2008-8

* S.  Consent Communication 70-2009/10-CC/BS, Ratification of Construction Change Directives per Board Resolution No. 2-2009/2010 for Campus Infrastructure Project

* T.  Consent Communication 71-2009/10-CC/BS, Ratification of Construction Change Directives per Board Resolution No. 2-2009/2010 for Auto Body Facility Project

* U. Consent Communication 72-2009/10-CC/BS, Ratification of Construction Change Directives per Board Resolution No. 2-2009/2010 for Agriculture Lab Project

* V. Consent Communication 73-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the West Campus Expansion Project – Synthetic Field Turf System Work– Byrom Davey - Project Bid # AVC 2007/2008-8

XIII.     ACTION ITEMS

A. Communication No. 145-2009/10-BS (Business Services), Presentation of 2008-2009 Audit Report

B.  Communication No. 146-2009/10-S (Superintendent), Accreditation - Discussion of Accreditation Standard IV.B.1.f.

C. Communication No. 147-2009/10-BS (Business Services), Designation of Palmdale Center

D. Communication No. 148-2009/10-AA (Academic Affairs), Local Agreement for Child Development Services – Instructional Materials

E.  Communication No. 149-2009/10-BS (Business Services), Authorization to Renew Vending Service Agreement - First Class Vending, Inc. (Formerly Take a Break)

F.  Communication No. 150-2009/10-BS (Business Services), Rescind Resolution Dated April 14, 2008, to Establish a Campus Police Department

G. Communication No. 151-2009/10-HR (Human Resources), Resolution Regarding Layoff of Police Officers

H. Communication No. 152-2009/10-BS (Business Services), Approval of 2009-2010 Budget Augmentations

I.   Communication No. 153-2009/10-BS (Business Services), Approval of Construction Change Directive for Auto Body Addition Project – T.L.C. Painting & Decorating

J.   Communication No. 154-2009/10-BS (Business Services), Approval of Construction Change Directive for Radiation Technology Lab Project – Gary Little Construction, Inc.

K. Communication No. 155-2009/10-BS (Business Services), Approval of Construction Change Directive for Campus Infrastructure Project – Bear State Plumbing

L.  Communication No. 156-2009/10-BS (Business Services), Approval of Contract Increase for Quality Consulting Services for Surveying Services – Campus Infrastructure Project

M. Communication No. 157-2009/10-BS (Business Services), Approval of Contract Increase with Klassen Corporation for Project Management Services for Health and Science Building Project

N. Communication No. 158-2009/10-BS (Business Services), Approval of Contract Augmentation with Klassen Corporation for General Conditions Costs for West Campus Expansion Project

XIV.    INFORMATION ITEMS

A. Informative Report No. 12-2009/10-IR/S (Superintendent), Proposed New and Revised Board Policy (BP) and Administrative Procedures (AP): BP and AP 3504 Minors on Campus, AP 3570 Tobacco Use on Campus, AP 4229 Course Repetition - Variable Units, and AP 5075 Course Adds and Drops

XV.      REPORTS/ANNOUNCEMENTS

A.  Academic Senate

B.   Employee Organizations

1.   Antelope Valley College Federation of Teachers
2.   Antelope Valley College Federation of Classified Employees

C.  Confidential/Management/Supervisory Employees

D.  Associated Student Organization

E.   Antelope Valley College Foundation

F.   Office of Academic Affairs

G.  Office of Business Services

H.  Office of Human Resources

I.    Office of Student Services

J.    Office of Superintendent

K.  Board Members

XVI.    CLOSED SESSION CONTINUED (if necessary)

XX.      ADJOURNMENT

Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.  Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to Dr. Jackie L. Fisher, Sr., Superintendent/President, at (661) 722-6301 (weekdays between the hours of 8:00 a.m. and 5:00 p.m.) at least 48 hours before the meeting, if possible.  Public records related to agenda items for open session are available for public inspection 72 hours prior to each regular meeting at the Antelope Valley College President’s Office, Administration Building, 3041 West Avenue K, Lancaster, California 93536.