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Meeting Agendas: 6/13/11 Regular Meeting of the Board of Trustees

Antelope Valley Community College District
3041 West Avenue K, Lancaster, California

Regular Meeting - Board of Trustees

Monday, June 13, 2011

AGENDA

5:30 p.m. - Room A140 (Administration Building)

I.          CALL TO ORDER

II.         ATTENDANCE

III.       COMMENTS FROM COMMUNITY GROUPS AND INDIVIDUALS REGARDING CLOSED SESSION AGENDA ITEMS ONLY (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person.  All speakers who would like to comment  regarding a matter on the meeting agenda must submit a Public Comment Card (available at the information table, from the recording secretary, or online at http://www.avc.edu/administration/board/index.html) to the Board President prior to the point in the meeting at which the agenda item is called.)

IV.       ADJOURN TO CLOSED SESSION

A.  Appointment of educational administrators; appointment of academic faculty; appointment of classified personnel; and employment of student assistants and short-term hourly staff as listed on Personnel Schedule No. 13-2010/11-PS (Government Code § 54957)

B.   Consideration of public employee discipline/dismissal/release (Government Code § 54957)

C.  Conference with Mr. Turner (labor negotiator) regarding Antelope Valley College Federation of Classified Employees and Antelope Valley College Federation of Teachers negotiations (Government Code § 54957.6)

D.  Liability claim against Antelope Valley Community College District – Claimant:  Donald Sly (Government Code § 54956.95)

6:30 p.m. - Room SSV 151 (Student Services Building)

V.        RECONVENE TO PUBLIC SESSION (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person.  All speakers who would like to comment  regarding a matter on the meeting agenda must submit a Public Comment Card (available at the information table, from the recording secretary, or online at http://www.avc.edu/administration/board/index.html) to the Board President prior to the point in the meeting at which the agenda item is called.)

VI.       ATTENDANCE

VII.      PLEDGE OF ALLEGIANCE (Board Clerk)

VIII. APPROVAL OF MEETING AGENDA

IX.       RECOGNITION

A.  Terry Cleveland – Reduction of Workers’ Compensation Claims
B.   Softball and Track Teams

X.        PRESENTATIONS

A. Five Year Construction Plan Including Review of Teaching & Learning Center Project

  • Doug Jensen, Director of Facilities Planning and Campus Development

XI.       OPEN FORUM ON NON-AGENDA ITEMS (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person.  All speakers must submit a Public Comment Card (available at the information table, from the recording secretary, or online at http://www.avc.edu/administration/board/index.html) to the Board President prior to the point in the meeting at which this item is called.)

XII.      OATH OF OFFICE FOR NEWLY ELECTED STUDENT TRUSTEE

XIII.     REPORT OF CLOSED SESSION ACTION

*XIV.    APPROVAL OF THE CONSENT AGENDA (Consideration of the Consent Agenda and Approval of Items on the Consent Agenda by Unanimous Consent.)

* A. Minutes of the May 9, 2011, Regular Meeting of the Board of Trustees

* B.  Purchase Order Schedule 13-2010/11-PO

* C. Travel Authorization No. 12-2010/11-T

* D. Cafeteria Report No. 12-2010/11-C

* E.  Auxiliary Services Fund Financial Statement No. 12-2010/11-AS/FS

* F.  Antelope Valley College Financial Statement 12-2010/11-F/S

* G. Measure R – General Obligation Bond - Expenditures Recap 12-2010/11-R

* H. Associated Student Organization Financial Report 12-2010/11-ASO

* I.   Consent Communication 138-2010/11-CC/AS, Authorization to Make Year-End Appropriations Transfers

* J.   Consent Communication 139-2010/11-CC/AS, Ratification of Construction Change Directives per Board Resolution No. 2-2009/2010 for Theater Arts Facility Project

* K. Consent Communication 140-2010/11-CC/AS, Ratification of Construction Change Directives per Board Resolution No. 2-2009/2010 for the Health and Science Building Project

* L.  Consent Communication 141-2010/11-CC/AS, Ratification of Construction Change Order – Campus Infrastructure – Granite Construction

* M. Consent Communication 142-2010/11-CC/AS, Ratification of Construction Change Order – Campus Police Renovation Project – Black Box Network Services

* N. Consent Communication 143-2010/11-CC/AS, Authorization to File Notice of Completion and Resolution of Acceptance on the Campus Infrastructure Project – Granite Construction Company

* O. Consent Communication 144-2010/11-CC/AS, Authorization to File Notice of Completion and Resolution of Acceptance on the Campus Infrastructure Project – Taft Electric Company

* P.  Consent Communication 145-2010/11-CC/AS, Authorization to File Notice of Completion and Resolution of Acceptance on the Theater Arts Facility Project – Don Kinzel Construction

* Q. Consent Communication 146-2010/11-CC/AS, Authorization to File Notice of Completion and Resolution of Acceptance on the Maintenance and Operations Building Project – First Fire Systems, Inc.

* R.  Consent Communication 147-2010/11-CC/AS, Authorization to File Notice of Completion and Resolution of Acceptance on the Auto Body Addition Project – CSI Electrical Contractors, Inc.

* S.  Consent Communication 148-2010/11-CC/AS, Amendment to Professional Services Agreement between Antelope Valley College and Strata Information Group

* T.  Consent Communication 149-2010/11-CC/AS, Authorization to Approve Addendum to Desert Haven Enterprises Agreement

* U. Consent Communication 150-2010/11-CC/AS, Authorization to Renew Contract with the Los Angeles County Office of Education (LACOE)

XV.      ACTION ITEMS

A.  Communication No. 164-2010/11-SSV (Student Services), Approval of Associated Student Organization (ASO) Constitution/By-Law Changes

B.  Communication No. 165-2010/11-SSV (Student Services), Approval of the 2011-2012 Associated Student Organization Budget

C. Communication No. 166-2010/11-AS (Administrative Services), Presentation of Tentative Budget for Fiscal Year 2011-2012

D. Communication No. 167-2010/11-AS (Administrative Services), Approval of Board Resolution for Requesting Issuance of Tax Revenue Anticipation Notes (TRANs) for 2011-2012 Fiscal Year

E.  Communication No. 168-2010/11-AS (Administrative Services), Approval of Board Resolution for Cash Borrowing for Fiscal Year 2011-2012 from the School Pool Fund Maintained by the Los Angeles County Treasury

F.  Communication No. 169-2010/11-AS (Administrative Services), Approval of Board Resolution for Interfund Cash Borrowing for Fiscal Year 2011-2012

G. Communication No. 170-2010/11-AS (Administrative Services), Authorization to Award Bid AVC 2010/2011-3, Approval of Contract with Garcia Roofing for Roofing Renovations for 2010-11 Capital Outlay Projects - Renovate LS1/LS2/OF3, Gymnasium, and Lecture Hall Buildings

H. Communication No. 171-2010/11-AS (Administrative Services), Approval of Contract with Klassen Corporation for Pre-Construction Services Fee, General Conditions Costs, and Project Management Fee for 2010-11 Capital Outlay Projects – Demolition of SC1/SC2/SC3 Buildings

I.   Communication No. 172-2010/11-AS (Administrative Services), Approval of Contract with Klassen Corporation for Pre-Construction Services Fee, General Conditions Costs, and Project Management Fee for 2010-11 Capital Outlay Projects – Roofing Renovations

J.   Communication No. 173-2010/11-AS (Administrative Services), Approval of 2013-2017 Five Year Construction Plan

K. Communication No. 174-2010/11-AS (Administrative Services), Approval of Construction Change Directive with Black Box Network Services for Additional Data/Communications Cabling for Future Virtual Science Lab Program Requirements for Health and Science Building Project

L.  Communication No. 175-2010/11-AS (Administrative Services), Approval of Construction Change Directive with Columbia Steel for Additional Angle Iron Attachments Required for GFRC Walls Structural Support for Health and Science Building Project

M. Communication No. 176-2010/11-AA (Academic Affairs), Health Careers Training Program Mini-Grant Award

N. Communication No. 177-2010/11-AS (Administrative Services), Approval of Sole Source Vendor for Vented Field Protection/Turf Covering – EventDeck, Signature Fencing & Flooring

O. Communication No. 178-2010/11-HR (Human Resources), Approval of Vice President Academic Affairs Revised Job Description

P.  Communication No. 179-2010/11-HR (Human Resources), Rescission of Layoff Notices for Specified Classified Positions

Q. Communication No. 180-2010/11-HR (Human Resources), Approval of Director of Extended Opportunity Programs and Services Revised Job Description

R.  Communication No. 182-2010/11-AA (Academic Affairs), Extension of Enrollment Growth and Retention for Registered Nursing Programs Grant

S.  Communication No. 183-2010/11-AA (Academic Affairs), Academic Policies and Procedures Committee Course Approvals

XVI.    INFORMATION ITEMS

A. Informative Report No. 124-2010/11-IR/S (Superintendent), Proposed Revision of Board Policy 7310 Nepotism; Revision of Administrative Procedures 2710 Conflict of Interest, 2712 Conflict of Interest Code, and 7343 Industrial Accidents and Illness Leave; and New Administrative Procedures 2714 Distribution of Tickets or Passes and 5071 Online Attendance

B.  Informative Report No. 125-2010/11-IR/AA (Academic Affairs), Antelope Valley College Child Development Center Agency Annual Report

C. Informative Report No. 126-2010/11-IR/AA (Academic Affairs), Academic Policies and Procedures Approval of District’s Mission Statement

XVII.   REPORTS/ANNOUNCEMENTS

A.  Academic Senate

B.   Employee Organizations

1.   Antelope Valley College Federation of Teachers
2.   Antelope Valley College Federation of Classified Employees
3.   Confidential/Management/Supervisory Employees

C.  Associated Student Organization

D.  Antelope Valley College Foundation

Update

April 2011 Balance Sheet

E.   Office of Academic Affairs

F.   Office of Administrative Services

G.  Office of Human Resources

H.  Office of Student Services

I.    Office of Superintendent

J.    Board Members

1.  2010-2011 Board of Trustees Self-Evaluation

2.  Proposed 2011-2012 Campus Goals Led by the Superintendent/President

XVIII. PUBLIC HEARING EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (If public session hearing requested by employee)

XIX. CLOSED SESSION (CONTINUED)

  • Consideration of public employee discipline/dismissal/release (Government Code § 54957)

XX.      RECONVENE TO PUBLIC SESSION

XXI.    REPORT OF ACTION FROM CONTINUED CLOSED SESSION (if necessary)

XXII.   DATE OF NEXT MEETING

A.  Regular Meeting of the Board of Trustees – Monday, July 11, 2011

XXIII.  ADJOURNMENT

Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.  Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to Dr. Jackie L. Fisher, Sr., Superintendent/President, at (661) 722-6301 (weekdays between the hours of 8:00 a.m. and 5:00 p.m.) at least 48 hours before the meeting, if possible.  Public records related to agenda items for open session are available for public inspection 72 hours prior to each regular meeting at the Antelope Valley College President’s Office, Administration Building, 3041 West Avenue K, Lancaster, California 93536.