Meeting Agendas: 6/14/10 Public Hearing and Regular Meeting of the Board of Trustees

Antelope Valley Community College District
3041 West Avenue K, Lancaster, California

Public Hearing to Adopt Certain Findings and Approve Energy Service Contract for Energy Related Improvements

and

Regular Meeting - Board of Trustees
Monday, June 14, 2010

AGENDA

5:30 p.m. - Room A140 (Administration Building)

I.          CALL TO ORDER

II.         ATTENDANCE

III.       COMMENTS FROM COMMUNITY GROUPS AND INDIVIDUALS REGARDING CLOSED SESSION AGENDA ITEMS ONLY (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person.  All speakers who would like to comment regarding a matter on the meeting agenda must submit a Public Comment Card (available prior to the meeting at the Superintendent/President’s Office or online at http://www.avc.edu/administration/board/index.html) to the Board President prior to the point in the meeting at which the agenda item is called.)

IV.       ADJOURN TO CLOSED SESSION

A.  Appointment of academic faculty; appointment of classified personnel; and employment of student assistants and short-term hourly staff as listed on Personnel Schedule No. 12-2009/10-PS (Government Code § 54957)

B.   Consideration of public employee discipline/dismissal/release (Government Code § 54957)

C.  Conference with Mr. Turner (labor negotiator) regarding Antelope Valley College Federation of Classified Employees and Antelope Valley College Federation of Teachers negotiations (Government Code § 54957.6)

D.  Conference regarding existing litigation (Los Angeles Superior Court Case No. BC 304873) (Government Code §54956.9(a))

6:30 p.m. - Room SSV 151 (Student Services Building)

V.        RECONVENE TO PUBLIC SESSION (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person.  All speakers who would like to comment regarding a matter on the meeting agenda must submit a Public Comment Card (available at the information table, from the recording secretary, or online at http://www.avc.edu/administration/board/index.html) to the Board President prior to the point in the meeting at which the agenda item is called.)

VI.       ATTENDANCE

VII.      PLEDGE OF ALLEGIANCE (Board Clerk)

VIII.     APPROVAL OF MEETING AGENDA

IX.       OPEN FORUM ON NON-AGENDA ITEMS (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person.  All speakers must submit a Public Comment Card (available at the information table, from the recording secretary, or online at http://www.avc.edu/administration/board/index.html) to the Board President prior to the point in the meeting at which this item is called.)

X.        OATH OF OFFICE FOR NEWLY ELECTED STUDENT TRUSTEE

XI.       PUBLIC HEARING - ADOPT CERTAIN FINDINGS AND APPROVE ENERGY SERVICE CONTRACT FOR ENERGY RELATED IMPROVEMENTS TO ANTELOPE VALLEY COLLEGE FACILITIES WITH CHEVRON ENERGY SOLUTIONS COMPANY, A DIVISION OF CHEVRON U.S.A, INC.

A.  Call to Order

B.   Public Comment Regarding the Proposed Adoption of Findings and Approval of Energy Service Contract (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person.  All speakers must submit a Public Comment Card (available at the information table or from the recording secretary) to the Board President prior to the meeting.)

C.  Closure of Public Hearing

XII.     RECOGNITION

A.  Kelley Hare, Technical Analyst

B.  Newton Chelette, Dean of Physical Education/Athletics and Visual and Performing Arts, and Mark Covert, Physical Education Instructor and Head Coach Track – 2010 State Championship Track Meet

C.  Students on the Move Committee and Student Workers

D.  Equal Employment Opportunity Advisory Committee

E.  College to Careers Workshop Presenters

XIII.    PRESENTATIONS

A.  Antelope Valley College Federation of Classified Employees (AVCFCE) Hand Sanitizer Donation

• Pamela Ford, AVCFCE President
• Glenn Collins, Laboratory Technician

XIV.    REPORT OF CLOSED SESSION ACTION

*XV.     APPROVAL OF THE CONSENT AGENDA (Consideration of the Consent Agenda and Approval of Items on the Consent Agenda by Unanimous Consent.)

* A. Minutes of the May 10, 2010, Regular Meeting of the Board of Trustees

* B.  Minutes of the May 26, 2010, Special Meeting of the Board of Trustees

* C. Purchase Order Schedule 12-2009/10-PO

* D. Travel Authorization No. 12-2009/10-T

* E.  Cafeteria Report No. 12-2009/10-C

* F.   Bookstore Report 12-2009/10-B

* G. Auxiliary Services Fund Financial Statement No. 12-2009/10-AS/FS

* H. Antelope Valley College Financial Statement 12-2009-2010 F/S

* I.    Measure R – General Obligation Bond - Expenditures Recap

* J.   Associated Student Organization Financial Report 5-2009/10-ASO

* K. Consent Communication 101-2009/10-CC/BS, Declaration of Indefinite Salaries/Retroactive Pay 2010-2011

* L.  Consent Communication 102-2009/10-CC/BS, Approval of Contract for Peoplesoft Financial Systems/Fiscal Year 2010-11

* M. Consent Communication 103-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the West Campus Expansion Project – Communications Work – Black Box, Project Bid # AVC 2008/2009-7

* N. Consent Communication 104-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the West Campus Expansion Project, Earthwork – Granite Construction, Project Bid # AVC 2006/2007-5

* O. Consent Communication 105-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the West Campus Expansion Project, Grading and Asphalt Work – Granite Construction, Project Bid # AVC 2007/2008-11

* P.  Consent Communication 106-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the Auto Body Facility Project – Communications Work – Black Box, Project Bid # AVC 2008/2009-7

* Q. Consent Communication 107-2009/10-CC/BS, Ratification of Construction Change Directives per Board Resolution No. 2-2009/2010 for West Campus Expansion Project

* R.  Consent Communication 108-2009/10-CC/BS, Ratification of Construction Change Directives per Board Resolution No. 2-2009/2010 for Auto Body Facility Project

* S.  Consent Communication 109-2009/10-CC/BS, Ratification of Construction Change Directives per Board Resolution No. 2-2009/2010 for Theater Arts Facility Project

* T.  Consent Communication 110-2009/10-CC/BS, Ratification of Construction Change Directives per Board Resolution No. 2-2009/2010 for Campus Infrastructure Project

* U. Consent Communication 111-2009/10-CC/BS, Ratification of Contract Increase with CCL Engineering for Civil Engineering Design Services - Parking Lots 6, 7, and 8 - Campus Infrastructure Project

* V. Consent Communication 112-2009/10-CC/BS, Ratification of Contract Increase with CCL Engineering for Civil Engineering Design Services - Fire Lane North of Gymnasium - Campus Infrastructure Project

* W. Consent Communication 113-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the West Campus Expansion Project, Painting Work – William B. Saleh Painting - Project Bid # AVC 2007/2008-8

XVI.    ACTION ITEMS

A. Communication No. 213-2009/10-BS (Business Services), Approval of Antelope Valley Community College District Entering into a Contract with Chevron for the Acquisition of Solar Panels and Parking Lot Improvements and Acquisition of Information Technology Hardware from Coeur D’com Communications, Inc.

B.  Communication No. 214-2009/10-SSV (Student Services), Approval of Student Court

C. Communication No. 215-2009/10-SSV (Student Services), Renewal of Memorandum of Understanding between Antelope Valley Community College District and Employment Development Department for Use of Database

D. Communication No. 216-2009/10-SSV (Student Services), Approval of 2010-2011 Associated Student Organization Budget

E.  Communication No. 217-2009/10-SSV (Student Services), Student Health Services 2010-2011

F.  Communication No. 218-2009/10-S (Superintendent), Accreditation - Discussion of Accreditation Standard IV.B.2.a-e.

G. Communication No. 219-2009/10-AA (Academic Affairs), Antelope Valley College Student Attendance Policy

H. Communication No. 220-2009/10-AA (Academic Affairs), Catalog Rights

I.   Communication No. 221-2009/10-AA (Academic Affairs), Second Agreement with Boston Reed College for the Use of Comprehensive Data Infrastructure

J.   Communication No. 222-2009/10-AA (Academic Affairs), Agreement between Career Step and Antelope Valley College for Medical Transcription - Online

K. Communication No. 223-2009/10-AA (Academic Affairs), Memorandum of Understanding with The Children’s Center of the Antelope Valley and Antelope Valley College

L.  Communication No. 224-2009/10-AA (Academic Affairs), New and Revised Courses

M. Communication No. 225-2009/10-AA (Academic Affairs), Liberal Arts and Sciences (LAS) Degree Revisions

N. Communication No. 226-2009/10-BS (Business Services), Presentation of Tentative Budget for Fiscal Year 2010-2011

O. Communication No. 227-2009/10-BS (Business Services), Approval of Construction Change Directives for Health and Science Building Project – ISEC, Inc.

P.  Communication No. 228-2009/10-BS (Business Services), Approval of Names - Interior Campus Roads

Q. Communication No. 229-2009/10-S (Superintendent), 2010-2011 Association of Community College Trustees (ACCT) Dues

R.  Communication No. 230-2009/10-HR (Human Resources), Settlement Agreement and Mutual Release with Antelope Valley College Federation of Classified Employees

S.  Communication No. 231-2009/10-HR (Human Resources), Resolution of Layoff Due to Lack of Work in 2010-2011

T.  Communication No. 232-2009/10-HR (Human Resources), Ratification of Collective Bargaining Agreement Provisions with Antelope Valley College Federation of Teachers

U. Communication No. 233-2009/10-AA (Academic Affairs), Vocational Nursing Certificate Revisions

V. Communication No. 234-2009/10-BS (Business Services), Approval of Construction Change Directives for Health and Science Building Project – Blue Print Services

W. Communication No. 235-2009/10-BS (Business Services), Approval of Construction Change Directives for Theater Arts Facility Project – Toneman Concrete Corporation

X. Communication No. 236-2009/10-BS (Business Services), Approval of Construction Change Directives for Campus Infrastructure Project – Bear State Plumbing

Y. Communication No. 237-2009/10-BS (Business Services), Approval of Construction Change Directives for Campus Infrastructure Project – Bear State Plumbing

Z.  Communication No. 238-2009/10-BS (Business Services), Approval of Construction Change Directives for Campus Infrastructure Project – Granite Construction

AA.  Communication No. 239-2009/10-BS (Business Services), Approval of Construction Change Directives for Theater Arts Facility Project – F. Rodgers Corporation

BB.  Communication No. 240-2009/10-BS (Business Services), Approval of Construction Change Directives for Theater Arts Facility Project – Sierra Lathing Co. Inc.

CC.  Communication No. 241-2009/10-BS (Business Services), Approval of Construction Change Directives for West Campus Expansion Project – Fencecorp Inc.

DD.  Communication No. 242-2009/10-BS (Business Services), Approval of Construction Change Directives for Health and Science Building Project – McKenna General Engineering, Inc.

XVII.   INFORMATION ITEMS

A. Informative Report No. 20-2009/10-IR/S (Superintendent), Proposed Revision of Board Policies (BP) 2720 Communications among Board Members and 5050 Matriculation and Revision of Administrative Procedures (AP) 3100 Organizational Structure and 5050 Matriculation

XVIII.  REPORTS/ANNOUNCEMENTS

A.  Academic Senate

B.   Employee Organizations

1.   Antelope Valley College Federation of Teachers
2.   Antelope Valley College Federation of Classified Employees

C.  Confidential/Management/Supervisory Employees

D.  Associated Student Organization

E.   Antelope Valley College Foundation

F.   Office of Academic Affairs

G.  Office of Business Services

H.  Office of Human Resources

I.    Office of Student Services

J.    Office of Superintendent

K.  Board Members

1.  2009-2010 Board of Trustees Self-Evaluation

2.  Proposed 2010-2011 Campus Goals Led by the Superintendent/President

XIX.    CLOSED SESSION CONTINUED (if necessary)

XX.      RECONVENE TO PUBLIC SESSION

XXI.    REPORT OF ACTION FROM CONTINUED CLOSED SESSION (if necessary)

XXII.   DATE OF NEXT MEETING

A.  Regular Meeting of the Board of Trustees – Monday, July 12, 2010

XXIII.  ADJOURNMENT

Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.  Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to Dr. Jackie L. Fisher, Sr., Superintendent/President, at (661) 722-6301 (weekdays between the hours of 8:00 a.m. and 5:00 p.m.) at least 48 hours before the meeting, if possible.  Public records related to agenda items for open session are available for public inspection 72 hours prior to each regular meeting at the Antelope Valley College President’s Office, Administration Building, 3041 West Avenue K, Lancaster, California 93536.