Meeting Agendas: August 10, 2009, Public Hearing and Regular Meeting of the Board of Trustees
Antelope Valley Community College District
3041 West Avenue K, Lancaster, California
PUBLIC HEARING ON ENERGY SERVICE AND FINANCING CONTRACTS FOR ENERGY RELATED IMPROVEMENTS AND REGULAR MEETING OF THE BOARD OF TRUSTEES
Monday, August 10, 2009
AGENDA
5:30 p.m. – Room A140 (Administration Building)
I. CALL TO ORDER
II. ATTENDANCE
III. COMMENTS FROM COMMUNITY GROUPS AND INDIVIDUALS REGARDING CLOSED SESSION AGENDA ITEMS ONLY (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person. All speakers must submit a Public Comment Card (available from the Superintendent/President) to the Board President prior to the meeting.)
IV. ADJOURN TO CLOSED SESSION
A. Appointment of administrators, appointment of academic faculty, appointment of classified personnel, and employment of student assistants and short-term hourly staff as listed on Personnel Schedule No. 2-2009/10-PS (Government Code § 54957)
B. Consideration of public employee discipline/dismissal/release (Government Code § 54957)
C. Conference with Ms. Wallace (labor negotiator) regarding Antelope Valley College Federation of Classified Employees and Antelope Valley College Federation of Teachers negotiations (Government Code § 54957.6)
6:30 p.m. – Room SSV 151 (Student Services Building)
V. RECONVENE TO PUBLIC SESSION (Pursuant to Administrative Procedure No. 2365, public sessions of regular Board of Trustees meetings are recorded.)
VI. ATTENDANCE
VII. PLEDGE OF ALLEGIANCE (Board Clerk)
VIII. APPROVAL OF MEETING AGENDA
IX. OPEN FORUM ON NON-AGENDA ITEMS (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person. All speakers must submit a Public Comment Card (available at the information table or from the recording secretary) to the Board President prior to the meeting.)
X. COMMENTS FROM COMMUNITY GROUPS AND INDIVIDUALS REGARDING AGENDA ITEMS (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person. All speakers must submit a Public Comment Card (available at the information table or from the recording secretary) to the Board President prior to the meeting.)
XI. PUBLIC HEARING - ADOPT RESOLUTION MAKING CERTAIN FINDINGS, AND AUTHORIZING AND APPROVING ENERGY SERVICES CONTRACT FOR ENERGY RELATED IMPROVEMENTS TO ANTELOPE VALLEY COLLEGE FACILITIES WITH CHEVRON ENERGY SOLUTIONS COMPANY, A DIVISION OF CHEVRON U.S.A, INC., AND FINANCING CONTRACTS WITH FINANCING COMPANIES FOR FUNDING THE ASSOCIATED ENERGY RELATED IMPROVEMENTS
A. Call to Order
B. Public Comment Regarding the Proposed Adoption of Findings and Approval of Energy Service and Financing Contracts (Pursuant to Board Policy No. 2350, public comment may be limited to 5 minutes per person. All speakers must submit a Public Comment Card (available at the information table or from the recording secretary) to the Board President prior to the meeting.)
C. Informative Report No. 5-2009/10-IR/BS (Business Services), Proposed Energy Services Contract for Energy Related Improvements Chevron Energy Solutions Company, a Division of Chevron U.S.A., Inc. and Financing Contracts for Funding the Associated Energy Related Improvements Pages 1-40 Pages 41-84
D. Closure of Public Hearing
XII. PRESENTATIONS
A. Enrollment Update
● Ted Younglove, Director of Institutional Research and Planning
XIII. REPORT OF CLOSED SESSION ACTION
* XIV. APPROVAL OF THE CONSENT AGENDA (Consideration of the Consent Agenda and Approval of Items on the Consent Agenda by Unanimous Consent.)
* A. Minutes of the July 13, 2009, Regular Meeting of the Board of Trustees
* B. Purchase Order Schedules 14-2008/09-PO and 2-2009/10-PO
* C. Travel Authorization No. 2-2009/10-T
* D. Cafeteria Report No. 2-2009/10-C
* E. Bookstore Report 2-2009/10-B
* F. Auxiliary Services Fund Financial Statement No. 2-2009/10-AS/FS
* G. Antelope Valley College Financial Statements 2008-2009 and 2009-2010 F/S-2
* H. Measure R Expenditures Recap
* I. Interfund Transfer Request I/F-12-2008-2009
* J. Intrafund Transfer Request I/F-13-2008-2009
* K. Consent Communication 3-2009/10-CC/BS, Approval of Contract for PeopleSoft Financial Systems/Fiscal Year 2009-10
* L. Consent Communication 4-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the SOAR High School Campus Project – Site Development Work – ANM Construction & Engineering - Project Bid # AVC 2007/08-12
* M. Consent Communication 5-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on M & O/Warehouse & Agriculture Lab Storage Buildings Projects – Communications – Black Box Network - Project Bid # AVC 2007/08-6
* N. Consent Communication 6-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on the SOAR High School Campus Project – Utilities Work – CSI Electrical – Project Bid # AVC 2007/08-12
* O. Consent Communication 7-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on M & O/Warehouse & Agriculture Lab Storage Buildings Projects – Earthwork – Granite Construction - Project Bid # AVC 2007/08-6
* P. Consent Communication 8-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on M & O/Warehouse & Agriculture Lab Storage Buildings Projects – Site Utilities Work – HPS Mechanical - Project Bid # AVC 2007/08-6
* Q. Consent Communication 9-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on M & O/Warehouse & Agriculture Lab Storage Buildings Projects – Masonry Work – Nibblelink Masonry - Project Bid # AVC 2007/08-6
* R. Consent Communication 10-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on M & O/Warehouse & Agriculture Lab Storage Buildings Projects – Finish Carpentry - Project Bid # AVC 2007/08-6
* S. Consent Communication 11-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on M & O/Warehouse & Agriculture Lab Storage Buildings Projects – Aluminum Storefront – Santa Barbara Glass - Project Bid # AVC 2007/08-6
* T. Consent Communication 12-2009/10-CC/BS, Authorization to File Notice of Completion and Resolution of Acceptance on M & O/Warehouse & Agriculture Lab Storage Buildings Projects – Janitorial Services – Arrow Services - Project Bid # AVC 2007/08-6
XV. ACTION ITEMS
A. Communication No. 21-2009/10-AA (Academic Affairs), Documents for Permanent Destruction
B. Communication No. 22-2009/10-AA (Academic Affairs), Memorandum of Understanding between Palmdale School District Early Childhood Education Program and Antelope Valley Community College District
C. Communication No. 23-2009/10-AA (Academic Affairs), Memorandum of Understanding between Child Care Resource Center (CCRC) and Antelope Valley College
D. Communication No. 24-2009/10-AA (Academic Affairs), Memorandum of Understanding with SEIU-United Healthcare Workers-West and Joint Employer Education Fund and Antelope Valley College
E. Communication No. 25-2009/10-AA (Academic Affairs), Memorandum of Understanding between University of Phoenix and Antelope Valley College
F. Communication No. 26-2009/10-AA (Academic Affairs), Memorandum of Understanding between Lancaster Community Hospital and Antelope Valley College (Use of Radiologic Room 2)
G. Communication No. 27-2009/10-AA (Academic Affairs), Agreement between Antelope Valley College and Lancaster Performing Arts Center
H. Communication No. 28-2009/10-AA (Academic Affairs), Memorandum of Understanding between Allan Hancock Joint Community College District and Antelope Valley College
I. Communication No. 29-2009/10-AA (Academic Affairs), Extension of Agreement between Santa Barbara Cottage Hospital and Antelope Valley College
J. Communication No. 30-2009/10-BS (Business Services), Ratification of Change Orders and Construction Change Directives for Auto Body Facility Project
K. Communication No. 31-2009/10-BS (Business Services), Authorization to Approve Contract for Traffic Engineering Consulting Services for the Palmdale Site - Raju Associates, Inc.
L. Communication No. 32-2009/10-SSV (Student Services), Approval of AERO Scholars Memorandum of Understanding
M. Communication No. 33-2009/10-S (Superintendent), Accreditation - Discussion of Accreditation Standard IV.A.3.
N. Communication No. 35-2009/10-HR (Human Resources), Memorandum of Understanding between the Antelope Valley Community College District and the Antelope Valley College Federation of Classified Employees (AVCFCE) Regarding Contributions Toward Above Cap Benefit Costs for Couples Employed by the District
O. Communication No. 36-2009/10-HR (Human Resources), Memorandum of Understanding between the Antelope Valley Community College District and the Antelope Valley College Federation of Teachers (AVCFT) Regarding Contributions Toward Above Cap Benefit Costs for Couples Employed by the District
P. Communication No. 37-2009/10-HR (Human Resources), Memorandum of Understanding between the Antelope Valley Community College District and Administrators and Confidential/Management/Supervisory Employees Contributions Toward Above Cap Benefit Costs for Couples Employed by the District
Q. Communication No. 38-2009/10-BS (Business Services), Approval of Contract Increase with Earth Systems-Southern California for Additional Testing Services on the West Campus Expansion Project
R. Communication No. 39-2009/10-BS (Business Services), Approval of Contract Increase with Cannon Associates for Additional Field Engineering Services on West Campus Expansion Project
S. Communication No. 41-2009/10-BS (Business Services), Delegation of Authority for Approval of Contract for Radiologic Technology Laboratory Project
T. Communication No. 42-2009/10-BS (Business Services), Delegation of Authority for Approval of Contract for Palmdale Center Expansion Project – Cabling Contract
U. Communication No. 43-2009/10-BS (Business Services), Ratification of Contract Awards, Bid AVC 2009/2010-1, Campus Base Infrastructure
V. Communication No. 44-2009/10-BS (Business Services), Authorization to Dispose of Surplus/Obsolete Equipment
W. Communication No. 45-2009/10-BS (Business Services), Ratification of Change Orders and Construction Change Directives for Agriculture Lab & Greenhouses Project
X. Communication No. 46-2009/10-BS (Business Services), Ratification of Change Orders and Construction Change Directives for Campus Infrastructure Project
Y. Communication No. 47-2009/10-BS (Business Services), Ratification of Change Orders and Construction Directives for Theater Arts Facility Project
Z. Communication No. 48-2009/10-BS (Business Services), Ratification of Change Orders and Construction Change Directives for M&O/Warehouse and Non-DSA Agriculture Buildings Project
AA. Communication No. 49-2009/10-BS (Business Services), Ratification of Change Orders and Construction Change Directives for West Campus Expansion Project
XVI. INFORMATION ITEMS
A. Informative Report No. 3-2009/10-IR/S (Superintendent), Antelope Valley College Foundation Audited Financial Statement – June 30, 2008
B. Informative Report No. 4-2009/10-IR/S (Superintendent), Administrative Procedure 3100 Organizational Structure – Revised Appendix I Organizational Chart
XVII. REPORTS/ANNOUNCEMENTS
A. Academic Senate
B. Employee Organizations
1. Antelope Valley College Federation of Teachers
2. Antelope Valley College Federation of Classified Employees
3. Confidential/Management/Supervisory Employees
C. Associated Student Organization
D. Antelope Valley College Foundation
E. Office of Academic Affairs
F. Office of Business Services
G. Office of Human Resources
H. Office of Student Services
I. Office of Superintendent
J. Board Members
XVIII. CLOSED SESSION CONTINUED (if necessary)
XIX. RECONVENE TO PUBLIC SESSION
XX. REPORT OF ACTION FROM CONTINUED CLOSED SESSION (if necessary)
XXI. DATE OF NEXT MEETING
A. Regular Meeting of the Board of Trustees – Monday, September 14, 2009
XXII. ADJOURNMENT
Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to Dr. Jackie L. Fisher, Sr., Superintendent/President, at (661) 722-6301 (weekdays between the hours of 8:00 a.m. and 5:00 p.m.) at least 48 hours before the meeting, if possible. Public records related to agenda items for open session are available for public inspection 72 hours prior to each regular meeting at the Antelope Valley College President’s Office, Administration Building, 3041 West Avenue K, Lancaster, California 93536.
