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Student Rights to Privacy of Educational Records (FERPA)

The Family Educational Rights and Privacy Act of 1974 (Section 438, Public Law 93-380), as amended, requires that educational institutions provide the student access to official education records and an opportunity for a hearing if such records are inaccurate, misleading, or otherwise inappropriate. In addition, the college must obtain the written consent of the student before releasing information about the student with the exception of those persons or agencies specified in the act. These rights extend to both present and former students of the college.

The Act provides that the college may release certain types of “directory information,” unless the student submits in writing to the Dean/Director of Counseling and Admissions and Records that certain or all such information not be released without the student’s consent. “Directory Information” is defined as the student’s name, address, telephone number, date and place of birth, major field of study, participation record in college sponsored activities and sports, weight and height (if an athletic team member), dates of attendance, degrees and awards, and the educational institution of most recent attendance.

Education records will be made available for inspection and review during working hours to presently and formerly enrolled students within five days following the filing of a request form with the Dean/Director of Counseling and Admissions and Records. Education records generally include documents and information related to admission, enrollment in classes, grades and related academic information.

Should a student wish to challenge any information in the education records, the student may file a written request with the President to remove information recorded
and alleged to be: (a) inaccurate; (b) an unsubstantiated personal conclusion or inference; (c) a conclusion or inference outside of the observer’s area of competence; or, (d) a statement not based on the personal observation of a named person. Attempts will be made to resolve the problem within 30 days after a challenge is made. The student may appeal the president’s decision and submit a written appeal to the Board of Trustees.

Last updated: August 19, 2015