Purchasing Department

Welcome to Purchasing & Contract Services

 

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About Purchasing

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Vendor Portal

Bid opportunities Icon

Bid Opportunities

Board Deadlines Icon

Board Deadlines

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Contact Us

 

 

 

 

 

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Guidelines, Policies, & Procedures

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Forms & Documents

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Banner

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Contracts

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Travel

 

End of Year Deadlines

End of Year is fast approaching.  Please click here for a list of 21/22 deadlines for Requisitions, Change Orders, Travel and more.

 

About Purchasing

Purchasing and Contract Services (PACS), a unit of the Business Services office, is charged with the goal to uphold the public’s trust by obtaining the maximum, cost effective value in procuring goods and services, which supports the District’s educational mission and goals. PACS is responsible for the purchase and distribution of all supplies, equipment and materials, as well as for arranging services and contractual agreements. PACS ensures that requested goods and services are allowable under the established California Constitution Codes and the District's Board Policies and Administrative Procedures.  For more information, see Purchasing Guidelines.

 

Purchase Orders: For any type of service, equipment, material or supplies for the district, a purchase order must be issued in advance authorizing the vendor to fulfill the order. Requests made in the name of the district without a purchase order, shall be considered an obligation of the person making the request and not an obligation of the district.
Contracts: Contracts are required for all services performed, such as repairs and maintenance, consultants, services, performers or lecturers, etc. All contracts must be signed by a board authorized representative and contractor, and approved by the Board of Trustees (as applicable) prior to the commencement of any services.  Please see our Contract Webpage for additional information.

 

PACS also oversees Warehouse operations, in addition to providing travel and archiving and records retention services for the District.

 

Contact Us

Main contact information:  661-722-6310 or purchasing@avc.edu

Vendor Meeting Requests:

Vendors should schedule an appointment to meet wtih the Purchasing Department.  Routine “courtesy” visits are discouraged as they can disrupt the daily workflow; therefore, vendors without appointments will not be seen.  To make an appointment, please call 661-722-6310 or email purchasing@avc.edu.

The Purchasing Department needs to be notified before a vendor contacts personnel in other areas of the College.  Please see "Vendor Portal" for more information.

Last updated: April 14, 2022