Travel

All approved travel (excluding virtual travel) must be submitted through Emburse Enterprise (fka Chrome River).

	Training		Access
	Policy & Procedure		Forms
	Board Deadlines		Help

Training

Employees are responsible for reviewing and understanding the District's Travel Policy and Procedures. If you have any questions or need additional assistance, please reach out to travel@avc.edu or call ext. 6310. Hands on assistance is available twice a month at the scheduled Working Sessions; click here for Working Session information.

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Access

If employee is a first time Emburse Enterprise user, they will need to gain access to the system by contacting travel@avc.edu.

Purchasing will verify that the Employee:

Has reviewed and understands the District’s Travel Policy and Procedure;
Has a Procurement & Virtual Card/Standing Purchase Order Agreement on file; and
Setup is complete in the Banner system.

Once verification is complete, Purchasing will send a request to the District's ITS department to provide access to the system. Employees should allow up to three (3) business days for IT to process the access request.

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Policy & Procedures

Employee Travel Policy and Procedure - updated 10-1-2025

Student Travel Policy and Procedure - updated 10-1-2025

Emburse Virtual Card Guidelines

Approving Requests in Emburse - updated 7-10-2025

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Forms

These are the forms you'll need for travel - Forms must be typed and sent through Adobe Sign for Signature!

Expense Documentation Checklist - updated 8-30-2022

Facilities Vehicle & Gas Card Request

Occupancy Tax Waiver Form - updated 7-8-2021

Procurement & Virtual Card/Standing Purchase Order Agreement

Pre Approval Documentation Checklist - updated 10-1-2025

Student Field Trip Waiver - updated 10-1-2025

Student Roster - updated 10-1-2025

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Board Deadlines

Travel Authorization Report
Pre Approvals must be received by the deadline dates listed within the Board Deadlines to ensure processing on the Travel Authorization Report. Pre Approvals that miss the deadline will be processed for the next scheduled Regular Board of Trustees meeting.

Click here for a list of Board Deadline dates.

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