Board Deadlines

Board of Trustees Document Approval Deadlines

Requistions and Trip Requests deadlines for Board approval:

BOARD OF TRUSTEES

MEETING DATES

FULLY APPROVED REQUISITIONS

To be completed & fully-approved by Approvers in the Banner System for Board approval via the Purchase Order Report by:

COMPLETED & FULLY APPROVED TRIP REQUESTS

To be received/date stamped in the Business Services Office with all necessary approvals and supporting documentation for Board approval via the Trip Request Report by:

5/13/19 4/29/19 (See EOY Deadlines) 4/30/19 (See EOY Deadlines)
6/10/19 5/24/19 (See EOY Deadlines) 5/25/19 (See EOY Deadlines)
7/8/19 6/24/19 6/25/19
8/12/19 7/29/19 7/30/19
9/9/19 8/26/19 8/27/19
10/14/19 9/30/19 10/1/19
11/12/19 10/28/19 10/29/19
12/9/19 11/25/19 11/26/19
1/13/20 12/24/19 12/24/19
2/10/20 1/27/20 1/28/20
3/9/20 2/24/20 2/25/20
4/13/20 3/30/20 3/31/20
5/11/20 4/27/20  (See EOY Deadlines) 4/28/20
6/8/20 5/25/20  (See EOY Deadlines) 5/26/20

Executed Contract Deadlines for Board Approval:

BOARD OF TRUSTEES

MEETING DATES

*Fully-executed Contracts < $25,000 must be attached to a fully-approved REQ via OnBase for Approval Via Purchase Order Report by:

*Partially-executed Contracts ≥ $25,000 must be submitted via BoardDocs for Approval via Board Agenda by:

5/13/19 4/29/19 (See EOY Deadlines) 5/3/19
6/10/19 5/24/19 (See EOY Deadlines) 5/31/19
7/8/19 6/24/19 6/28/19
8/12/19 7/29/19 8/2/19
9/9/19 8/26/19 8/30/19
10/14/19 9/30/19 10/4/19
11/12/19 10/28/19 11/1/19
12/9/19 11/25/19 11/27/19
1/13/20 12/24/19 1/3/20
2/10/20 1/27/20 1/31/20
3/9/20 2/24/20 2/28/20
4/13/20 3/30/20 4/3/20
5/11/20 4/27/20  (See EOY Deadlines) 5/1/20
6/8/20 5/25/20  (See EOY Deadlines) 5/29/20

*Click here to view the Contract Flowcharts and verify the approval flow for your type of contract.  

Should you have any questions, please contact Purchasing at ext. 6310 or email purchasing@avc.edu.

Last updated: May 14, 2019