COVID-19 Campus Guide for Employees

AVC Do Your Part Logo The health and safety of the entire AVC community is our top priority, guiding each decision we make about campus operations. The information in this COVID-19 Campus Guide will answer many questions about personal and shared responsibilities. We all need to DO OUR PART in keeping each other safe and healthy.

We will continue to make additions to the guide as health guidance from local, state, and federal authorities is updated. We urge all of you to review the COVID-19 Campus Guide for Employees in its entirety, then return to it as needed.

If you have questions after reading the guide, you may contact Human Resources at contacthr@avc.edu. Thank you for doing your part to protect yourself and others.
 

The purpose of this Guide is to provide an informative resource for AVC employees. The guide will provide cohesion and consistency in procedures and these guidelines should be reviewed regularly. This guidance entails the prevention measures the campus has put in place and what specific responsibilities shall be placed on the employees in order to ensure the safety of the entire campus community.

Campus Re-Opening Information

Employees have returned back to work in alignment with California State orders, LA County orders and the College President’s guidance.

Returning to campus has included a series of personal and location-based protocols outlined in the subsequent sections. Documents to support departments and supervisors in managing their workspaces include:

  • A COVID-19 Prevention Plan
  • An outline of what types of protocols should be used to manage each type of space.
  • Signage that employees can reference and must follow.

For any questions or concerns, contacthr@avc.edu.

Personal Protocols

Each employee shall follow established protocols to limit the spread of COVID-19 on campus.

Please report all positive COVID-19 cases or symptoms to avc@pubseg.com.

All AVC employees must take a COVID-19 awareness training per California Department of Health and Cal/OSHA requirements. Please access the training course through Keenan Safe Schools at https://avc-keenan.safecolleges.com/login. The training assignment should be completed by all AVC employees, whether working on campus or remotely.

Each employee must complete the Coronavirus Awareness Training online course and acknowledge they have reviewed the required protocols to work on campus. Training completion is required prior to returning to work on campus. Employees who have returned to campus must complete the course as soon as reasonably possible.

Signs will be posted across campus as a reminder of best practices taught in the training. COVID-19 related information, changes to the return plan, and changes to campus status will be communicated via the AVC website and through email.

The health and wellness protocols implemented are based on the Center for Disease Prevention and Control (CDC) and California state guidance.

  • Employees must not work on campus if they are sick.
  • Employees are required to conduct a self-screening and self-temperature monitoring no later than when arriving at an AVC facility before beginning work each day they report to campus.
  • Face coverings are strongly recommended, especially in congested indoor areas.

If you have been exposed to COVID-19 it is important to note you may not become sick nor show symptoms. Symptoms vary with some people experiencing no or very mild symptoms while others experience very severe symptoms. These symptoms usually appear in 2-14 days after exposure and include:

  • Cough
  • Shortness of breath or difficulty breathing
  • Fever greater than 100.4 F, or feeling feverish
  • Chills or repeated shaking with chills
  • Fatigue
  • Muscle pain or body aches
  • Headache
  • Sore throat
  • Congestion or runny nose
  • Diarrhea
  • New loss of taste and/or smell

If you are experiencing any of the above symptoms, stay home. Contact avc@pubseg.com and your primary care provider to discuss next steps. COVID-19 Testing is available through the county and your healthcare provider. Additionally, testing is available on campus as sent out through weekly updates.

Please remember that employee health issues are confidential. Employees and supervisors should reach out to avc@pubseg.com for guidance on responding to possible or confirmed COVID-19 cases. Employees may be eligible for leave under 2022 Supplemental Paid Sick Leave if illness was between January 1, 2022 and September 30, 2022. Human Resources will be able to discuss leave options with the employee.

All employees who work on-site at an AVC facility shall complete a daily COVID-19 symptom self-screening survey at the AVC facility prior to starting work tasks. The survey is located on the myAVC home tab. For more information: AVC Self-Screening Survey for COVID-19 Protocol.

Per CDC, individuals with certain conditions may have a higher risk for COVID-19 infection. Those conditions include: over 65 years of age, severe asthma, chronic lung disease, diabetes, serious heart conditions, chronic kidney disease being treated with dialysis, severe obesity, liver disease, pregnancy, and immunocompromised – HIV, AIDS, chemo-therapy patients, transplant recipients, on immune-suppressing medications, etc. If you think you are considered high risk and need assistance, please contact Human Resources to discuss what reasonable accommodations can be addressed.

Face coverings are strongly recommended for all personnel:

  • It is strongly recommended for employees to wear face coverings at work while indoors.
    • Face coverings are also recommended for unvaccinated persons outdoors where physical distancing cannot be maintained.
  • The purpose of face covering is to keep your respiratory droplets from spreading into other’s breathing zones. Face coverings are not considered personal protective equipment (PPE).
  • Face coverings are provided to all employees upon request from Facilities Services by completing this request form.
  • Additional information about face coverings can be found at Los Angeles County Department of Public Health.
  • If accommodations are required, please contact HR at contacthr@avc.edu.

The best way to prevent infection is to practice good hygiene. The main routes for a virus to enter your body are through eyes, nose, and mouth. Employees are encouraged to:

  • Wash your hands with soap often throughout the day for at least 20 seconds and/or use sanitizer often while on campus.
  • Avoid touching your face, whenever possible, especially with uncleaned hands. If you touch your face, wash your hands with soap and water for a minimum of 20 seconds.
  • If handwashing facilities are not available, hand sanitizer with 60% or higher alcohol content is a good substitute. Make sure to continue to rub your hands on all surfaces, just as you would if washing, until the hand sanitizer has evaporated completely.
  • Avoid touching surfaces like door knobs and elevator buttons, whenever possible, with bare hands. Use a clean tissue, shirt sleeve, or your elbow.
  • If you cough or sneeze, do so into your elbow or cover your nose and mouth with a tissue. Tissues must be thrown in the trash, followed by hand washing.

At this time social and physical distancing is not a requirement. There are several exceptions that may apply:

  • Additional protective measures may be implemented, including the use of physical distancing and barriers to prevent transmission of disease. These exceptions will be accessed as necessary. 
  • During an outbreak (3 or more employees in an exposed group), we are required to evaluate whether physical distancing or barriers are necessary to control the transmission of COVID-19.
  • Physical distancing and barriers must be used in a major outbreak (20 or more employees in an exposed group) for all employees, regardless of vaccination status.

We recognize that visitors, contractors, vendors and other non-AVC personnel may need to come to campus. Non-AVC-affiliated individuals coming to campus for essential work must abide by these visitor guidelines.

LOCATION-BASED PROTOCOLS

Employees are encouraged to maintain distancing in common areas, if feasible. Common areas include public corridors, lobbies, indoor seating areas, etc. It is important to be respectful of everyone’s space during this time. Please adhere to the following guidance:

  • Limit what surfaces you touch in common areas.
  • Wash your hands often with soap for at least 20 seconds. You may use hand sanitizer that contains at least 60% alcohol as an alternative if handwashing is not available.
  • Wash hands with soap before and after touching common area surfaces.
  • It is suggested that you disinfect common area phones or computers before and after use.

Barrier recommendations have been removed.

Occupancy limit recommendations have been removed.

Facilities Services will provide cleaning and disinfection services for the campus as required. Departments shall assist in keeping workspaces clean and disinfected and with additional cleaning and disinfection of high-touch areas in spaces near them. Supplies should be acquired from Facilities Services in order to ensure products meet EPA criteria for COVID-19 disinfection.

As recommended by the CDC, if an employee tests positive for COVID-19 and has been working on campus within the past 24 hours, Facilities Services will be contacted by HR to clean and disinfect the work areas. Entire buildings will not be shut down unless warranted. If you have any questions, concerns or comments related to campus cleanliness please submit a Facilities Work Request or contact HR at contacthr@avc.edu.

Spaces or areas of specific use; such as, offices, public areas, kitchens, breakrooms, the library, labs, common facilities, etc., are open.

INSTRUCTIONAL PROTOCOLS

View the AVC Continuity of Instruction Plan for students and faculty in face-to-face courses who may be impacted by COVID infections.

There are multiple instructional delivery methods and modalities:

  • In Person Face-to-Face (F2F) - These are 100% face-to-face courses.
  • Online Distance Ed (DEd) - These are traditional online courses that typically list as "Online" on the schedule and are also known as Asynchronous Distance Education, where you work alone. There are no live meetings and you work entirely online and independently.
  • In Person Blended (BLE) - These classes will include in-person and online instruction. When not in the classroom, students will also learn and participate online.
  • Hybrid (HYB) - These classes have an in-person orientation and may also have in-person tests. All instruction will be held online.

Live on campus following all protocols.

The Lancaster and Palmdale Bookstores are open for service. Performing Arts Theater is open. This is subject to change.

IT Support Services available to employees at the following link: https://www.avc.edu/administration/its.

RESOURCES

Emergency Food Assistance

We understand that these times are very challenging for all of us. We are all having to change how we do things and how we are going to take care of ourselves and our families. We want to make sure you are aware of additional support services you might need for food. Please check these out and apply for CalFresh if you have not done so already.

Additional resources are being added daily to help out our community. Check our AVC website for additional local food banks.

Vaccination Resources

 

Last updated: August 16, 2022