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Welcome to Chrome River

All approved travel, including virtual travel, must be submitted through Chrome River.  Chrome River will be the only travel program utilized beginning July 1, 2020; paper requests for travel will no longer be utilized. 

 

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Access
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Guides
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Board Deadlines
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FAQ help icon Help

Training

First things first!  If you haven't done so already, you will need Chrome River training before you can submit requests to travel.  Chrome River training is provided through a training video located in myAVC.  This training video walks you through the Chrome River System and collects the information ITS needs to provide you with access to the system. You MUST watch the video in it's entirety in order to be given access. Please reach out to travel@avc.edu with any questions.

Screenshot of link location on myAVC (Pages, Training, Chrome River)

 

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Access

To access the Chrome River Site, a minimum of 48 hours after Training, log into my.avc.edu à Tools à Employee à Chrome River

Chrome River Location Screenshot

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Policy & Procedures

The Antelope Valley College District Policies and Procedures have been updated to include Chrome River.

*Please note that we are in the process of updating our Guides.  Effective immediately, the Executive Council Checklist document that is referenced is not required and the AB1887 travel ban has been lifted.

Student Travel Policy and Procedure - updated 2-9-2022 (Updated Policy Coming Soon)

Employee Travel Policy and Procedure - updated 8-30-2022 (Updated Policy Coming Soon)

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Guides

Here are some guides to help you through the Process.

Chrome River Travel Flowchartupdated 10-25-2023

Emburse Virtual Card:

Emburse Virtual Card Guidelines

Pre Approval:

Pre Approval Quick Reference Guideupdated 8-30-2022

Expense:

Training Booklet Expense.pdf - updated 1-2020

Approvers:

Approving in Chrome River - updated 1-25-2023

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Forms

These are the forms you'll need for travel - Forms must be typed and sent through Adobe Sign for Signature! 

Procurement & Virtual Card/Standing Purchase Order Agreement

Pre Approval Documentation Checklist - updated 10-25-2023

Expense Documentation Checklist - updated 8-30-2022

Occupancy Tax Waiver Form - updated 7-8-2021

Student Roster - updated 1-9-2024

Facilities Vehicle Request

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Board Deadlines

Travel Authorization Report
Pre Approvals must be received by the deadline dates listed within the Board Deadlines to ensure processing on the Travel Authorization Report.  Pre Approvals that miss the deadline will be processed for the next scheduled Regular Board of Trustees meeting.

Click here for a list of Board Deadline dates.

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Student Roster 3-2-2022 (REV).pdf

FAQ

Chrome River Frequently Asked Questions (FAQs)

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Help

Pre-Approval and General Travel Questions
Email:  travel@avc.edu
Phone:  661-722-6310

Expense Reports and Reimbursements
Email:  accounts_payable@avc.edu
Phone: 661-722-6309

Click here for Working Sessions

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