Welcome to Purchasing & Contract Services
|
|
|
|
|
|
|
|
|
|
 |
|
Banner Finance |  |
|
25/26 End of Year Deadlines
End of Year is fast approaching. Please click here for a list of 25/26 EOY Deadlines for Requisitions, Change Orders, Travel and more.
About Purchasing
Purchasing and Contract Services (PACS), a unit of the Business Services office, is charged with the goal to uphold the public’s trust by obtaining the maximum, cost effective value in procuring goods and services, which supports the District’s educational mission and goals. PACS is responsible for the purchase and distribution of all supplies, equipment and materials, as well as for arranging services and contractual agreements. PACS ensures that requested goods and services are allowable under the established California Constitution Codes and the District's Board Policies and Administrative Procedures.
Purchase Orders: For any type of service, equipment, material or supplies for the District, an approved Purchase Order (including Board of Trustees approval as applicable per the Requisition Checklist & Bid Limits document) must be issued in advance authorizing the vendor to fulfill the order. Requests made in the name of the District without an approved Purchase Order may be considered an obligation of the person making the request and not an obligation of the district (Administrative Policy 6380). The Chief Business Official's authority to approve purchase orders is delegated by the Superintendent/President pursuant to BP 2430, BP 6330, and AP 6100. The Superintendent/President retains ultimate responsibility for the execution of all delegated authority..
Contracts: Contracts are required for all services performed, such as repairs and maintenance, consultants, services, performers or lecturers, etc. The Superintendent/President is the sole authorized signatory for contracts on behalf of the District, pursuant to BP 6100 Delegation of Authority, BP 6150 Designation of Authorized Signatures, and BP 6340 Bids and Contracts. The Superintendent/President may further delegate signature authority consistent with AP 6100 and AP 6150, as reflected in the current Organizational Report. No contract is an enforceable obligation against the District until it has been approved or ratified by the Board of Trustees (BP 6100). If a contract involves a monetary value, an approved Purchase Order (including Board of Trustees approval as applicable per the Requisition Checklist & Bid Limits document) must also be in place prior to commencement of services.
For more information, see Purchasing Guidelines, Policies and Procedures.
PACS also oversees Warehouse Operations, Mailroom/Duplication, and Travel for the District.
Contact Us
Main contact information: 661-722-6310 or purchasing@avc.edu
- Angela Musial, Director, Purchasing & Contracts - angela.musial@avc.edu
- Eileen O'Brien, Buyer Supervisor - eileen.obrien@avc.edu
- Veronica Ojeda, Buyer - veronica.ojeda@avc.edu
- Hayley Vaughn, Buyer - hayley.vaughn@avc.edu
If you have questions on invoices or payments, please contact Accounts Payable, accounts_payable@avc.edu ext. 6309
If you have questions on budgets of FOAPs, please contact your Department's Fiscal Services representative.
Vendor Meeting Requests:
Vendors should schedule an appointment to meet with the Purchasing Department. Routine “courtesy” visits are discouraged as they can disrupt the daily workflow; therefore, vendors without appointments will not be seen. To make an appointment, please call 661-722-6310 or email purchasing@avc.edu.
The Purchasing Department needs to be notified before a vendor contacts personnel in other areas of the College. Please see "Vendor Portal" for more information.