Auditors were on campus early November to research if we were ready to go fiscally independent. In their final report, they came to the conclusion that the District has established systems and procedures to achieve fiscal independence.
Additional phases for Finance are currently being scheduled out as we work towards improving our finance system and working towards Fiscal Independence.
Approval proxy web page is developed and is currently being tested and validated. This web page will allow for approvers of requisitions to assign proxy approvers for periods of time where they are out of the office. After validation is complete, approvers will be notified and training opportunities will be available.
Content and functionality is being created in the new myAVC portal. Portal is targeting go live for the week of December 21st.
Test payrolls have been ran for testing and preparation while gearing up for Banner Payroll Go Live in July of 2016.
Working on planning for testing and training for Web Time Entry. Communication will go out to campus community early December for notification of training dates and go live dates.
Entering Employee data has been a continual process. All Classified, Administrators and CMS employees have their position data entered in Banner. There is an ongoing effort to input Faculty, Part time hourly and Students.
Met with Purchasing Department and Hyland to continue working on gathering requirements for Contract Management System.
E-Transcripts project has been in process. Process to generate a transcript request and output transcript has been developed. Automation of process will be targets worked on in December and January.
Communicated with the campus community in regards to myAVC upgrade. The upgrade will be live the week of December 21st.
Integrated Drupal with Luminis
Communicated with Content Owners to inform in regards to myAVC content submission. Content owners will need to submit content intended for the new portal go live data by November 13th.
Gathered requirements for our CalWorks implementation of OnBase
Gathered requirements for Contract Management System and started reviewing options
IntelleCheck project kickoff meeting. IntelleCheck is the Banner integrated software that will be used to process physical checks and direct deposits for both Accounts Payable and Payroll.
New queues for Budget Transfers loaded in HRFI. Testing is ongoing.
Developed cash reconciliation business process
Negotiated lower cost on proposal from Hyland for Singularity migration. Targeting a December board approval date and Go live date mid 2016.