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ITS Monthly Projects Update

April 2016

  • Continued developing Finance and HR/Payroll reports that will be required once we are fiscally independent from LACOE
  • Continued entering HR/Payroll data
  • Set up permissions for Classified employees to be able to enter timesheets in Banner Web Time Entry
  • Trained Classified Employees on Web Time Entry
  • Went live with Web Time Entry for Classified Employees
  • Continued testing payrolls
  • Started validating salary’s between HRS and Banner systems
  • Received AP IntelleCheck Payroill build and installed check build into test environments
  • Started IntelleCheck Training
  • Developed reports for the purpose of validating HR data
  • Installed check printer that will be used to print PAYROLL and AP checks
  • Went live with E-transcripts California and satisfied requirements for $12,500 of mini grant dollars from the Chancellor’s Office.
  • Started making a list of post go live projects to begin after July 1
  • Started planning data load of labor distribution data into Banner
  • Continued Luminis 5 development and pursuing a July go live

March 2016

  • Hyland came on campus to meet with ITS and Financial Aid to finish Discovery process of Singulairty Migration
  • Continued testing E-Transcripts California to ensure the output is correct
  • Worked with Evisions to finalize requirements for IntelleCheck AP and Payroll builds
  • Entered direct deposit data for all Employee Classes
  • Continued entering HR, Payroll and Benefits data
  • Continued testing Payrolls
  • Started planning implementation of STRS and PERS files that we will need to submit to the county starting in August
  • Started testing Proxy Approver Self Service Banner functionality
  • Worked on testing electronic budget transfers
  • Went live with Document management for Calworks
  • Built security groups for IntelleCheck in MAPS
  • Continued developing Finance and HR/Payroll reports that will be required once we are fiscally independent from LACOE
  • Finalized labor distribution override spreadsheet
  • Continued Luminis 5 development and pursuing a July go live

February 2016

  • Met with Calworks to flush out requirements for Calworks Document Management System
  • Worked on entering Student HR data
  • Finalized SSB Proxy Approver test plan
  • Documented WTE Security Configuration for users in Banner
  • Documented IntelleCheck security groups and users
  • Continued developing Finance and HR/Payroll reports that will be required once we are fiscally independent from LACOE
  • Continued working on labor distribution override spreadsheet
  • Continued Luminis 5 development and pursuing a July go live
  • Continued testing Payrolls
  • Set up Canvas data job to automatically run at the same time interval as our Blackboard data jo

January 2016

  • Kick off call for Singularity Migration Project.
  • Finished Banner Web Time Entry testing for managers
  • Offered Training for Mangers entering time into Banner Web Time Entry
  • Finished E-Transcript upload and download automation
  • Continued validation of transcripts
  • Tested payrolls
  • Started working on labor distribution override spreadsheet
  • Continued Luminis 5 development and pursuing a July go live
  • Configured our Shibboleth server to perform SSO against Canvas
  • Developed Argos report to capture Employee leave
  • Continued flushing out IntelleCheck Implementation requirements
  • Created program to submit POST request of students enrolled in pilot courses participating in Canvas Pilot

December 2015

  • Started working on E-Transcript upload and download automation.
  • Finished Banner Web Time Entry testing for managers
  • Configured web time entry security for users apart of the initial pilot program
  • Sent communication out to campus community regarding testing Web Time Entry to CMS and Administrators
  • Configured web time entry security for users apart of the initial pilot program
  • Started testing Web Time Entry for Managers
  • Continued flushing out IntelleCheck Implementation requirements
  • Continued building needed positions and assign employees to the Positions

November 2015

  • Auditors were on campus early November to research if we were ready to go fiscally independent. In their final report, they came to the conclusion that the District has established systems and procedures to achieve fiscal independence.
  • Additional phases for Finance are currently being scheduled out as we work towards improving our finance system and working towards Fiscal Independence.
  • Approval proxy web page is developed and is currently being tested and validated. This web page will allow for approvers of requisitions to assign proxy approvers for periods of time where they are out of the office. After validation is complete, approvers will be notified and training opportunities will be available.
  • Content and functionality is being created in the new myAVC portal. Portal is targeting go live for the week of December 21st.
  • Test payrolls have been ran for testing and preparation while gearing up for Banner Payroll Go Live in July of 2016.
  • Working on planning for testing and training for Web Time Entry. Communication will go out to campus community early December for notification of training dates and go live dates.
  • Entering Employee data has been a continual process. All Classified, Administrators and CMS employees have their position data entered in Banner. There is an ongoing effort to input Faculty, Part time hourly and Students.
  • Met with Purchasing Department and Hyland to continue working on gathering requirements for Contract Management System.
  • E-Transcripts project has been in process. Process to generate a transcript request and output transcript has been developed. Automation of process will be targets worked on in December and January.

October 2015

  • Communicated with the campus community in regards to myAVC upgrade. The upgrade will be live the week of December 21st.
  • Integrated Drupal with Luminis
  • Communicated with Content Owners to inform in regards to myAVC content submission. Content owners will need to submit content intended for the new portal go live data by November 13th.
  • Gathered requirements for our CalWorks implementation of OnBase
  • Gathered requirements for Contract Management System and started reviewing options
  • IntelleCheck project kickoff meeting. IntelleCheck is the Banner integrated software that will be used to process physical checks and direct deposits for both Accounts Payable and Payroll.
  • New queues for Budget Transfers loaded in HRFI. Testing is ongoing.
  • Developed cash reconciliation business process
  • Negotiated lower cost on proposal from Hyland for Singularity migration. Targeting a December board approval date and Go live date mid 2016.

 

 

 

Last updated: August 3, 2016