Archiving and Records Retention

Policy:

• Archive & Records Retentions Department Policy & Standard Operating Procedure

Forms:

• Archive Submittal Form

Additional resources:

• Board Policy 3310, Records Retention and Destruction
• Administrative Procedure 3310, Records Retention and Destruction
• Legal Authority
  • California Code of Regulations (CCR), Title 5, Division 6, Chapter 5 § 54608; 
  • CCR, Title 5, Division 6, Chapter 10 Subchapter 2.5§ 59020-59041; 
  • California Education Code § 76210
• Title 5 Regulations Retention Destruction of Records 12-18-2019
• Industry Standard:
  • Records Retention CASBO Manual 6th Ed (1).pdf ( 2019-20) Updated 07/02/2025
  • Records Retention Class Grid.pdf (10-23-19)
• Technology Support: help@avc.edu

Definition of Records: 

As defined in 5 CCR § 59020 of the Education Code, is as follows: “Records” means all records, maps, books, paper, data processing output, and electronic documents that a Community College District is required by law to prepare or retain by law or official duty.  “Records” includes “student records” as defined in § 76210 of the Education Code and subsection (c) of § 54606 of this title.